Why Your Church Staff Is Burned Out (And What to Do About It)
Most churches think burnout is a scheduling problem. It's not. This episode uncovers the 5 real signs your church staff is burning out and what to do before you lose your best people.
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REACHRIGHT Podcast
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Most pastors assume burnout is a staffing problem or a workload problem. It’s not. The root cause runs much deeper than that.
In this episode, Ian and I break down the five real signs that your church staff is burning out and what you can actually do about it. Whether it’s your team, your volunteers, or even you personally, these patterns show up in churches of every size. And we’re not just diagnosing the problem. We’ve got practical solutions, too.
One thing worth noting: we’re not just talking about the senior pastor here. Church staff burnout hits worship leaders, executive pastors, children’s ministry directors, and admin teams. Ian serves as an executive pastor at his church, and he inherited a pretty healthy culture when it comes to this stuff. So we’re speaking from experience on both sides of it.
Sign 1: Everything Feels Urgent
This is the first red flag, and it’s everywhere. When the pastor is the one-man gang handling all the preaching, counseling, admin, and everything else, urgency becomes the default setting. But it’s not just solo pastors. Even churches with a full staff can fall into this trap when there are too many responsibilities, too many deadlines, and everyone is pressing, pressing, pressing all the time.
When everything is urgent, nobody gets to be great at any one thing. And that’s where the burnout starts.
I lived this firsthand. When Ian and I were planting a church together, I was working a full-time job, had little kids at home, and was trying to launch a church on top of all of it. I know what it feels like when the pace is unsustainable.
Here’s the truth: the vast majority of things can wait. 99% of your emails do not need an immediate response. Sometimes the most spiritual thing you can say is, “I don’t have the capacity for this right now.”
Ian shared a great example from his own church. They’re currently looking for a new leader for their new members class, and they may need to delay it by a few months. And that’s okay. Not every gap needs to be filled this Sunday.
Sign 2: Unclear Roles and Expectations
This one quietly destroys teams from the inside out.
Ian dealt with this head-on as an executive pastor. When he stepped into his role, he found that staff members had job descriptions that were several staffers old. People were operating off of expectations that had been set by someone who left two years ago.
So they went back to the basics. They revisited the org chart, made it a living document, and rewrote every single job description. When your team has clarity on what’s expected of them, what a “win” looks like, and what their actual goals are, it changes everything.
This is biblical, too. Think about Acts, where the apostles recognized they couldn’t do it all and delegated responsibility. Or 1 Corinthians, where Paul talks about spiritual gifts. Not everyone is gifted to do everything, and we shouldn’t expect them to be.
Sign 3: No Emotional or Spiritual Margin
Here’s one that hits pastors especially hard. You can get so caught up in doing spiritual activities for other people that you have no time left for your own spiritual growth.
At our church, we’ve carved out space during working hours for staff to invest in their own spiritual development. That’s intentional, and it matters.
Now, I’ll say something a little different from the common wisdom here. A lot of people say, “Don’t let your sermon prep be your main connection with the Lord.” I actually disagree with that. Some of my best sermons were the ones where my personal spiritual walk and my teaching preparation were overlapping. When I was genuinely wrestling with a passage for my own soul and then bringing that to the congregation, something powerful happened.
That said, prayer life is a real struggle for many pastors. Especially the driver-type personalities who tend to lead growing churches. If you’re wired to produce, it’s hard to sit still. But margin is not optional. It’s what keeps you in ministry long-term.
Sign 4: Toxic Church Culture
People never get burned out in isolation. Think about it. It’s really hard to picture a healthy church culture where the entire staff is burned out. Those two things don’t exist together.
The most common toxic pattern we see is a culture where busyness is celebrated and rewarded. When someone asks how you’re doing and you say “I’m busy” or “I’m tired,” nobody pushes back on that. In fact, they praise you for it. “Wow, you’re doing so much for the kingdom.” But being busy is not the same as being faithful.
There’s also the opposite end of the spectrum, where pastors get caught up in minutia all day long without producing anything of value. Both are toxic. Both lead to burnout.
If “busy” and “tired” are the two most common responses on your team, something needs to change.
Sign 5: The Pay Doesn’t Match the Pressure
This is a sensitive topic, but it needs to be said.
People have the wrong perception about pastor salaries. They think every pastor lives in a mansion and drives a luxury car. Maybe 1% fall into that category. Maybe 5% are really fairly compensated. The vast majority of church staff are simply not paid enough.
When you stack financial pressure on top of the emotional and spiritual weight of ministry, burnout accelerates fast.
I’ve been bivocational my entire ministry life until very recently. When I was in Hawaii, which has the highest cost of living in the country, a starting church salary was $40,000 to $50,000. Try raising a family on that in Honolulu.
Now, some pastors choose the bivocational route and it works well for them. But many become bivocational not by choice but by necessity, because the church simply won’t pay a livable wage.
And here’s what bothers me: shame on churches that have the money but don’t pay their staff well. If you have it in the budget and you’re still underpaying your team, that’s a leadership failure.
My recommendation? Shrink your staff size and pay the remaining people well. Two well-compensated, healthy staff members will outperform four underpaid, burned-out ones every time. If you want to see where your church’s compensation stacks up, check out our Church Salary Calculator.
What You Can Do About It
We didn’t want to just leave you with the problems. Here are four practical things you can start doing right now.
1. Set a Sustainable Pace
Bob Goff has this great line about quitting something every Thursday. The idea is simple: regularly evaluate what’s on your plate and have the courage to remove things that aren’t essential. You can’t add more to a full schedule without taking something away.
2. Celebrate Wins and Rest
When someone on your team says “I’m busy” or “I’m tired,” don’t congratulate them. Ask them what needs to change. Celebrate the people who take their days off. Celebrate the staff member who went home at 5:00 instead of staying until 8:00. Make rest part of the culture, not something people feel guilty about.
3. Invest in Staff Development
Give your team opportunities to grow. Training, conferences, books, learning new skills. At our church, “tenacious curiosity” is one of our core values. We want people who are always growing, and we try to give them the resources to do it. A team that’s learning is a team that stays engaged.
4. Create Permission to Be Honest
This might be the most important one. If your staff feels ashamed for admitting they’re struggling, you have a culture problem. Break down the barriers of honesty. Make it safe for someone to say, “I’m not okay right now” without it becoming a performance review.
When your team knows they can be real with you, burnout doesn’t fester in the dark. You catch it early, and you deal with it together.
The Bottom Line
Your church can’t thrive if your team is falling apart. The people serving alongside you are not just employees. They’re brothers and sisters doing kingdom work, and they deserve to be cared for.
If you recognized your church in any of these five signs, don’t wait until someone resigns to address it. Start one conversation this week. Ask your team how they’re really doing. And be willing to hear the answer.