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Free church AI policy template

Your staff is already using AI. Your church just doesn't have a policy for it yet.

An editable Word template with 10 sections and a staff acknowledgment page. Add your church's name, adjust it to your convictions, and have guardrails in place. We'll email it to you.

From the template 10 sections · Acknowledgment page · Word file
The Church AI Policy template, a Word document. Shown: the title block ("AI Use Policy for [Church Name]"), the start of section 1, Purpose & Scope, and part of section 4, a table of encouraged and off-limits uses. Behind it, the staff acknowledgment page with lines for name, role or ministry, signature, and date.

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Trusted by 800+ churches

Renaissance Church
Holy Cross Episcopal Church
CrossPoint Church
Ridge Point Baptist Church
Austin Global Methodist Church
Hilton Head Presbyterian Church
Bethel World Outreach Church
Southminster Presbyterian
Faith Church
Christ Our Shepherd Lutheran
EverGrace Church
New City Church
Mosaic Church Austin
Freedom Church
Grace Church
CrossRoads Christian Center
East End Baptist Church
Grove Park Chapel
Sycamore Presbyterian Church

Why now

AI didn't ask permission. It's already in your church.

Your staff and volunteers reach for AI because it's easy and it's everywhere, and nobody has drawn any lines yet. It can look like this:

  • A volunteer pastes last week's prayer list into ChatGPT to "clean up the wording." Names, needs, and all.

  • An AI-written devotional lands in the bulletin, and nobody's quite sure whether that's okay.

  • A staff member uses AI to draft a sensitive note to a grieving family, and no one reviews it first.

None of it is malicious. It's just happening without guardrails. A clear policy fixes that now, before it becomes something you have to clean up later.

What's inside

10 sections and a signable acknowledgment page.

  1. 1. Purpose & Scope

    Who the policy covers and why your church has one.

  2. 2. Guiding Principles

    Six convictions every decision in the policy flows from.

  3. 3. Permitted Uses

    Where AI genuinely helps, with real ministry examples.

  4. 4. Restricted & Prohibited Uses

    The clear lines, laid out in a simple do and don’t table.

  5. 5. Data Privacy & Confidentiality

    Protecting prayer requests, giving records, and member data.

  6. 6. Transparency & Disclosure

    When, and how, to tell people AI was involved.

  7. 7. Human Oversight & Accountability

    Why a person always owns and answers for the final word.

  8. 8. Roles & Approval

    Who decides what, from staff and volunteers to the board.

  9. 9. Approved Tools

    A fill-in list of the AI tools your church actually allows.

  10. 10. Review & Updates

    Keeping the policy current as AI keeps changing.

  11. 11. Acknowledgment Page

    A signable page so staff and volunteers commit to it.

A look inside

Straight from the template.

From the template
Section 2 · Guiding Principles

Guiding Principle

A person is always responsible. Every AI-assisted output has a human owner who reviews it, approves it, and answers for it. “The AI wrote it” is never an excuse.

From the template
Section 5 · Data Privacy

A Clear Line

Never enter the following into public or unapproved AI tools:

  • Names connected to prayer requests, counseling, or confession
  • Giving records and financial information
  • Health information
  • Member or visitor contact information
  • Any information about minors
From the template
Section 3 · Permitted Uses

On Sermons

AI may assist with research and study: gathering background, summarizing sources, sparking ideas. But preparing and preaching God’s Word, counseling the hurting, and shepherding people are spiritual responsibilities that must not be outsourced to a machine…

Every line is yours to keep or change. This is a starting point, not the final word.

How it works

Two minutes now. Guardrails this week.

  1. 30 seconds

    Step 1: Tell us where to send it

    Your name, email, and church.

  2. A few minutes

    Step 2: Check your inbox

    We email you the Word file.

  3. One meeting

    Step 3: Make it yours

    Add your church's name, adjust the stance to your convictions, and have staff sign the acknowledgment page.

Who made this

Built by people who only work with churches.

This template comes from the same team that runs websites, Google Ads, and social media for 800+ churches. If you want a second set of eyes on your church's online presence, we offer a free marketing review.

Founded in 2016 by Thomas Costello, a pastor for 20+ years.

Google Grants managed
$14.24M
in Google Grants managed
Client retention
89%
client retention
Ian Hyatt, Co-founder at REACHRIGHT

Ian Hyatt

Co-founder. Pastoral background. The person most churches talk to first.

Luvé Meyer, Church consultant at REACHRIGHT

Luvé Meyer

Church consultant. Helps pastors sort out what to fix first. No pressure, just an honest conversation.

Jovan Fick, Church consultant at REACHRIGHT

Jovan Fick

Church consultant. Walks pastors through where they stand online and what would move the needle. Straight answers, no pressure.

FAQ

Questions, answered.

Is it really free?
Yes. Enter your name, email, and church and we'll email you the template.
What format is it?
A Word document (.docx). Open it in Word, or upload it to Google Docs and edit it there.
Can we change it?
All of it. Delete our branding, add your church's name, and adjust any section to fit your convictions.
Does it take a position on AI and preaching?
Yes. It allows AI to help with research and prep, and says preaching God's Word must not be outsourced to a machine. You can edit that stance to fit your church.
It's been a while and nothing arrived. What now?
Check your spam or promotions folder first. Still nothing? Email info@reachrightstudios.com and we'll send it directly.

A policy protects your people.

Free, editable, and built for churches. Add your name, adjust it to your convictions, and you're done.

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