Project management software for nonprofits is cheaper than most church offices realize. Asana and Notion take 50% off, monday.com gives 10 seats free, and Atlassian (the company behind Trello) advertises 50% to 100% off. I checked nine project and file tools on each vendor’s own page on November 5, 2026.
Here’s the church answer, fast. Seven of the nine have a program a church can apply to. Airtable names churches as ineligible. ClickUp has no published nonprofit program at all. Everyone else is silent on churches, which means the real question is whether your paperwork gets you through their verifier.
That’s where churches get stuck. Two of these tools hand you to TechSoup, three lean on Goodstack, and the rest check documents in-house. Which door is open depends on what proof your church holds, so read the verdict box and the table before you fill out a single form.
Before you apply anywhere: if your church doesn’t have an IRS determination letter, read how to prove your church is a nonprofit first. Churches are tax-exempt automatically, so many never applied for a letter. These vendors almost all ask for one anyway.
Project management software for nonprofits compared
Asana and Notion tie for the biggest flat discount at 50%, and monday.com is the only one that gives seats away free. The table lines up all nine tools as of November 2026, using only what each vendor’s own page says.
| Tool | Discount | Plan | Who verifies | Churches? |
|---|---|---|---|---|
| Asana | 50% | Any paid plan, for as long as you stay | Goodstack | Conditional: reviewers' anti-discrimination policies apply |
| Notion | 50% | Business Plan only, up to 3 workspaces | Notion, in-house | Yes: page is silent on religion |
| Trello (Atlassian) | 50% to 100% (Atlassian program) | Varies by product | Goodstack; Atlassian has sole discretion | Yes: no religious exclusion listed |
| monday.com | 10 free seats, 70% off from seat 11; Enterprise 33% off | Nonprofit Plan | Goodstack definitions | Conditional: nondiscrimination clause lists religion |
| Basecamp | 10% | Any plan, one account | Basecamp, by email | Conditional: needs 501(c)(3) paperwork |
| Box | 50% minimum | All plans | TechSoup validation token | Conditional: TechSoup's church rules apply |
| Dropbox | Discounted rate (percent not shown) plus $60 or $85 admin fee | Standard or Advanced, one per lifetime | TechSoup | Conditional: TechSoup's church rules apply |
| ClickUp | None published | Case by case | ClickUp Support | No program to qualify for |
| Airtable | 50% per user | Team plan | Airtable | No: churches excluded by name |
Sources: each vendor’s nonprofit page or help article, plus TechSoup’s Dropbox listing, all read November 5, 2026. Dropbox’s own nonprofit page (dropbox.com/nonprofits) returned a 404 that day, so TechSoup is the only live source.
What if our church doesn’t have a 501(c)(3) letter?
A church without its own IRS determination letter can still get most of these discounts, but the route depends on the verifier. Goodstack decides three of the nine (Asana, Atlassian and monday.com), TechSoup decides two (Box and Dropbox), and Basecamp wants 501(c)(3) paperwork by email.
TechSoup’s places-of-worship article says a church “must have received recognition of its 501(c)(3) Public Charity tax-exempt status through the Internal Revenue Service.” It also says churches that “are automatically tax-exempt, or self declare, are not eligible” (TechSoup support, November 2026). The exception that helps most churches: a church under a denomination can use its Group Exemption Letter on the parent’s letterhead, signed by a denominational representative, with the parent denomination’s EIN.
Goodstack works differently. It says it can’t verify an organization that “does not require registration to operate,” which stops a church that never applied to the IRS. A group-exempt church gives Goodstack its own EIN plus the group exemption papers, not the parent’s EIN. My Goodstack guide lists the documents.
That’s the setup at New Hope Hawaii Kai, where I serve as Executive Pastor: we’re covered by the Foursquare group exemption. If that’s you, request the letter from your denomination’s office before you start. My TechSoup guide for churches walks through registration with a group letter.
Does Asana give churches a nonprofit discount?
Conditional Yes, if your church clears Goodstack. Asana offers “50% off Asana for your nonprofit” to organizations “with 501(c)(3) designation,” and says “We work with Goodstack to verify your eligibility” (Asana nonprofit page, November 2026). Churches aren’t named as ineligible, and Asana’s FAQ says the discount lasts until you leave Asana.
The catch sits in Asana’s ineligible list: “Organizations that don’t align with the anti-discrimination policies of our third-party reviewers may not be eligible.” It points to TechSoup’s policy as the example. Expect to need an IRS determination letter or a documented group exemption.
How to apply for Asana’s nonprofit discount
- Go to Asana’s nonprofit page and fill out the short form confirming you work for the church and that it’s eligible.
- Clear Goodstack’s verification. Send your determination letter or your denomination’s group exemption papers if asked.
- Check your email. If you’re eligible, Asana sends a discount code with instructions.
- Buy or upgrade your Asana plan and apply the code for 50% off.
Is Notion free for nonprofits?
Yes Churches can apply, but Notion isn’t free: it’s half off. Notion gives nonprofits “50% off our Business Plan,” and states “this program is only eligible for the Business Plan” (Notion nonprofits page, November 2026). The Plus plan gets no discount, which surprises people who expected the smaller plan.
Notion verifies “in-house using the documents you provide us and public databases,” and approval takes 3 to 7 business days. The page says nothing about religion. That makes Notion one of the friendliest options for a church, with one practical snag: if your church isn’t listed in the IRS public database, the documents you upload carry all the weight. Send your determination letter or group exemption letter with your church’s legal name matching the application.
How to apply for Notion’s nonprofit discount
- On notion.com/nonprofits, click Apply now and fill out the form.
- Upload your proof of status.
- Wait 3 to 7 business days for Notion’s decision.
- Move the workspace to the Business Plan once approved.
Does Trello have a nonprofit discount?
Yes Through Atlassian. Trello’s pricing FAQ says “Trello offers both a non-profit community discount as well as an education discount” and links to Atlassian’s nonprofit program (Trello pricing page, November 2026). Atlassian advertises “50% - 100% off discounts,” verifies through Goodstack, and says verification is approved “In 2-3 days.”
Atlassian’s list of non-eligible organization types covers associations, fraternities, hospitals, government, political groups, schools, pro sports and endowment funds. No place-of-worship or religious category appears. Atlassian does keep the final call: it “determines qualification for discounted licenses at its sole discretion” (Atlassian nonprofit page, November 2026). Atlassian’s page doesn’t list a Trello-specific percentage, so I’m not printing one.
How to apply for Trello’s nonprofit discount
- From Trello’s pricing FAQ, follow the link to Atlassian’s nonprofit discount page.
- Click Apply for a Social Impact License and complete Atlassian’s community license request.
- Watch for Atlassian’s verification email in 2 to 3 days.
- Ask Atlassian which Trello plan and percentage your approval covers before you buy.
Does monday.com give churches free seats?
Conditional Yes, with a clause to read first. monday.com offers nonprofits “10 free seats,” “70% off additional seats” and “33% off AI capabilities” (monday.com nonprofits page, November 2026). Its eligibility page puts the 33% on the Enterprise plan, per user. For a church staff of ten or fewer, that’s the only truly free paid-tier deal in this roundup.
Eligibility requires “valid charitable status with the IRS” and uses “Goodstack’s Nonprofit Definitions” for documentation. The ineligible list has no church line. It does exclude “Organizations that advocate, support, or practice discrimination based on… religion.” If your church hires staff who share its statement of faith, ask monday.com how that line applies before you build your whole calendar inside it.
How to apply for monday.com’s nonprofit plan
- Read the eligibility page at monday.com/nonprofits/eligibility, including the discrimination clause.
- Ask in writing: “Our church requires staff to share our statement of faith. Does that affect our eligibility for the Nonprofit Plan?”
- Apply from monday.com/w/nonprofits with your IRS letter or group exemption documents. My Goodstack guide explains what those definitions accept from a church.
Does Basecamp give a nonprofit discount?
Conditional Yes, a small one. Basecamp says it “is 10% off for registered 501(c)(3) non-profits” (Basecamp discounts page, November 2026). Religion isn’t mentioned. The page’s list prices are Freelancer $29, Pro $79 and Pro Plus $99 per month, with Pro Unlimited at $199 per month billed annually.
The rules are simple and strict. You get one discounted account, you agree to use it “only for non-profit work,” and Basecamp won’t refund earlier payments. That last one matters: apply the day you sign up, not six months in.
How to apply for Basecamp’s nonprofit discount
- Sign up for Basecamp with a church email the office controls.
- “Email us a copy of your 501(c)(3) paperwork right after you sign up,” per Basecamp’s page.
- If you have a group exemption letter instead, send it with a note asking whether Basecamp accepts it.
Does Box give churches a nonprofit discount?
Conditional Yes, through TechSoup. Box says “All Box plans are at a minimum 50% discount for eligible nonprofit organizations” (Box.org, November 2026). Its ineligible list names hospitals, insurance plans, schools and sanctioned countries, not churches.
The gate is the TechSoup Validation Token. Box requires you “be verified by TechSoup Global Network or the local TechSoup partner via a Validation Token,” which takes 2 to 5 business days. A church TechSoup won’t validate can’t get the Box discount.
How to apply for Box’s nonprofit discount
- Register your church with TechSoup, using your determination letter or group exemption letter.
- Request a Validation Token and wait 2 to 5 business days.
- Follow the steps on box.org/use-box and enter the token.
Is Dropbox free for nonprofits?
Conditional No, and it runs entirely through TechSoup. TechSoup lists Dropbox Standard with a $60 admin fee (5 TB shared) and Dropbox Advanced with an $85 admin fee (5 TB per user), as of November 5, 2026. You pay TechSoup the admin fee, then pay Dropbox the discounted subscription directly. TechSoup’s pages don’t show the discount percentage.
Two limits to know. Your church “may receive one Dropbox product within the lifetime of your organization,” so pick the right tier the first time. And Dropbox’s own nonprofit page returned a 404 on November 5, 2026, so TechSoup is the place to start.
How to request Dropbox through TechSoup
- Get your church validated at TechSoup (see the TechSoup guide).
- Open techsoup.org/dropbox and choose Standard or Advanced.
- Pay TechSoup’s admin fee, then finish the subscription with Dropbox.
Does ClickUp have a nonprofit discount?
No program Not a published one. ClickUp’s help center says only: “We sometimes offer discounts to certain non-profit organizations and educators. Contact Support to talk about receiving customized pricing” (ClickUp help center, November 2026). There’s no percentage, no criteria and no verifier.
If your team already loves ClickUp, contact Support and ask. Just don’t choose ClickUp over Asana or Notion expecting a discount you can’t see in writing.
Does Airtable give churches a nonprofit discount?
No Airtable excludes churches by name. Airtable offers a “50% monthly discount per user on Team plans,” but an eligible organization “Isn’t a church, association of churches, or other religious/evangelical organization” (Airtable support, November 2026). A newer line adds that it “Doesn’t promote a specific religious affiliation, dogma, or doctrine as part of its mission.”
That’s a clear policy, and it saves you an application. If you wanted Airtable for a volunteer roster, event tracker or facilities log, Notion’s databases and monday.com’s boards cover similar ground, and both programs accept applications from churches. Slack has the same church exclusion; my Slack guide covers what it costs and the alternatives.
Which of these discounts can your church actually get?
Your paperwork decides it. A church with its own IRS determination letter can apply to every program here except Airtable. A church with only an EIN is mostly limited to asking Notion.
| Your church has | Notion | Asana, Trello, monday.com (Goodstack) | Box, Dropbox (TechSoup) | Basecamp |
|---|---|---|---|---|
| Its own IRS determination letter | Yes | Yes (monday.com after the hiring question) | Yes | Yes |
| A denominational group exemption letter | Likely. Upload it and ask | Yes, with your church's own EIN and the group papers | Yes, under TechSoup's group exemption rule (parent's EIN) | Not stated. Email it and ask |
| Only an EIN (self-declared) | Ask. Notion checks documents and public databases | No: Goodstack can't verify a church that never registered | No: TechSoup rejects self-declared churches | Unlikely: asks for 501(c)(3) paperwork |
The rule I'd give any church office
Of nine project management and file tools checked in November 2026, only Airtable bars churches by name; for every other tool with a program, a church's discount depends on whether it holds an IRS determination letter or a denominational group exemption letter, not on its faith.
For the full picture across Google, Microsoft, Canva and the rest, see the nonprofit software discounts guide.
What to do if your church gets rejected
Five problems cause most church rejections across these programs, and each has a fix. The table maps each one to where it bites.
| Problem | Where it bites | Fix |
|---|---|---|
| Self-declared church, no letter | Every program except possibly Notion | Get your denomination's group exemption letter, or file for your own letter. See the proof guide. |
| Wrong EIN on a group exemption application | Box, Dropbox (TechSoup); Asana, Trello, monday.com (Goodstack) | TechSoup wants the parent denomination's EIN with the group letter; Goodstack wants your church's own EIN. Resubmit with the right one. |
| Name doesn't match your IRS record | All verifiers | Use your legal name exactly as written on the letter, then resubmit. |
| Faith-based hiring flagged | monday.com, Asana | Ask for the decision in writing. If it stands, apply at Notion or Atlassian, whose pages carry no such clause. |
| You paid before applying | Basecamp | Basecamp won't refund earlier payments. Apply now so the discount covers the next bill. |
Is a nonprofit discount worth choosing a tool over?
No. Pick the tool your team will actually open on a Tuesday, then chase the discount. A 50% discount on software nobody updates is still wasted money.
For most churches the decision comes down to two questions. How many people need seats? A staff of ten fits inside monday.com’s free seats; a larger team should price Asana and Notion with the 50% applied. And where does the work already live? If your staff runs on Google or Microsoft, check what’s free there first in my Google Workspace for churches and Microsoft 365 for nonprofits guides. Sorting out how your team talks to each other matters more than the board you track it on, which is why I’d read church team communication before buying anything.
Frequently Asked Questions
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Related Guides
- Nonprofit software discounts for churches: every program, which ones accept churches, and what changed in 2025 and 2026.
- How to prove your church is a nonprofit: determination letters, group exemption letters, and what each verifier accepts.
- TechSoup for churches: the verifier behind Box and Dropbox, and how to register with a group letter.
- What is Goodstack?: the verifier behind Asana and Atlassian, the definitions monday.com uses, and how a church gets verified.
- Slack for churches: why Slack’s discount excludes churches and what to use instead.
- Email and social media nonprofit discounts: Mailchimp, Constant Contact, Hootsuite and Buffer.
